Features
Two screens, one folder you control, and no visitor database. Here's what each part does.
The two pages your front desk actually needs
- Faster than writing in a book
- No more illegible handwriting to decode
- Privacy notice acknowledged before you sign in
- No admin panel bolted on, no settings menu to get lost in.
Sign-in page
- Name, organisation, reason for visit, time in (Customisable) — captured in seconds.
- Every visitor gets a unique ID the moment they sign in, so sign-out always matches the right person
- Fits naturally at the front desk
Visitor board
- Shows everyone currently on site, live.
- One tap to sign someone out, recording their exact time out.
- Kept off any third-party database
Security, built in, not bolted on
- HTTPS on every Cloud site, every request.
- Password-protected per site, checked against a securely hashed password — never stored in plain text.
- Optional IP allowlist, so your kiosk is only reachable from your own network.
- Failed sign-in attempts are logged, so you'd know if someone tried to get in.
Data minimisation, by default
- By default, photographs are deleted from our servers the same day they're processed.
- Each day's sign-in log is emailed to your nominated contact with photos stripped out, then deleted.
- Need longer? Photo and log retention are set per site — we keep exactly what you tell us to.
Where your data actually lives
LocalNothing passes through us
Visitor signs in
Name, organisation, reason and a live photo
This device
Desktop Chrome or Edge on Windows or Mac
Your folder
A dated CSV and a photos folder you chose
Your SharePoint
A backup of each completed day, in your own tenant
TechAPTO never sees, stores or processes it. Old files clear after the number of days you set.
CloudHosted in the UK, kept only as long as you choose
Visitor signs in
On any tablet or browser, over HTTPS
Our UK server
Files outside the web root, never a database
Emailed to you
Each day’s log, with photos removed
Deleted on schedule
By default photos the same day, the log once it’s sent
Retention is yours to set, and it’s written into your Data Processing Agreement.
