Is your paper visitor book a data protection risk?
Every page of a paper sign-in book is open to the next person who picks up the pen. Here is what that means under UK GDPR, and what to do about it.
Insights
Practical guides on visitor sign-in for UK sites: data protection, Martyn's Law readiness and knowing who's in the building.
Articles
Martyn's Law and knowing who's on site: getting ready for 2027
The Terrorism (Protection of Premises) Act 2025 is expected to apply from around spring 2027. Here's what it asks of premises, and where an accurate visitor log fits in.
Fire evacuation roll call: accounting for visitors and contractors
At the assembly point, staff are easy to count. Visitors and contractors are the people most likely to be missed. Here's how to close that gap.
Local or cloud visitor management: where should visitor data live?
Most visitor management systems store names and photos on the vendor's servers. A local system keeps them on your own device. Here are the trade-offs.
Do visitors need to consent to signing in? Lawful basis explained
Many sign-in screens ask visitors to tick "I consent". For a visitor log, that is the wrong lawful basis. Here is how to pick the right one.